Human Resources/ Admin Assistant | Full -Time

Paso Robles, CA

Halter Ranch Estate

Set along the western-most boundaries of Paso Robles, California, surrounded by the wild, and wide-open Santa Lucia Mountain Range of the Central Coast, Halter Ranch is a 2,700-acre nature estate dedicated to land, art, and legendary terroir-driven wine. Envisioned by Swiss entrepreneur, philanthropist, and world-leading land conservationist, Hansjörg Wyss, the estate is an homage to his mother, Alice, and a haven for the natural world to flourish and deliver exceptional, timeless wines.

 

Halter Ranch is looking for an organized, detail oriented, trustworthy, professional to join our team.

General

This is a full-time position, and the right candidate will have the ability to multitask, general human resource and bookkeeping concepts, work in a fast-paced environment, and discretion required. This person will be responsible for assisting the HR/Admin Manager and Accounting in a variety of duties as pertains to their departments.

Duties

The HR/Admin Assistant supports the human resources and accounting departments by completing various tasks listed below. This position will be split half of the time on HR tasks and the other half on admin/bookkeeping tasks. Job duties and responsibilities of the position include, but are not limited to, the following activities:

HR Tasks

  • Update and maintain calendars, staff directories, emails, time off requests, phone extension lists, and other lists.

  • Keep current onboarding packets for new hires as forms and labor laws changes.

  • Assist in onboarding new hires.

  • Order and maintain office supplies creating an inventory control system, ensure supply room is clean and organized and stocked.

  • Work with off-site supplier to review/stock medical cabinets.

  • Create employee tracking for harassment prevention, CPR and other required training.

  • Assist with employee wine program distribution and coordinate staff lunches.

  • Coordinates donation requests.

  • Update Paylocity with staff hours.

  • Update and create job descriptions, post job openings, assist with pre-hiring, i.e., print resumes, pre-screen applicants, create interview schedules.

  • Coordinate with IT to facilitate computer/phone/on-site repairs and/or upgrades.

  • Track and inventory facility keys.

  • Supports HR team with Open Enrollment as needed, prepare materials, schedules trainings, and educates staff on benefit programs and resources.

  • Scan and file documents, create insurance/benefits binders, and other duties as needed.

  • Process mail and distribute to appropriate departments.

  • Supports receptionist as needed.

  • Support Human Resources projects and initiatives as they arise.

  • Maintains emails on a regular basis.

  • Reservations – Make/cancel/update Tock reservations.

  • Other duties as assigned.

Safety & Training

  • Assists with safety, compliance, and other necessary training programs.

  • Supports managers and teams with safety initiatives and helps organize events as needed.

  • Audits ongoing training and certification needs for employees, reporting and communicating approaching deadlines to maintain compliance.

 Admin Tasks

  • Work closely with Wholesale Coordinator to obtain pricing approval for customer orders, enter orders into QuickBooks system, and submit Sales Orders to customers.

  • Upon confirmation of shipment, create customer Invoices, submit to customers and relieve inventory.

  • Issue approved monthly customer Billbacks.

  • Issue monthly customer statements and monitor past due balances.

  • Match incoming customer checks to open invoices.

  • File accounting related documents and scan for record retention.

  • Maintain and update Vendor W-9’s, Vendor Contracts, and COI Binders.

  • Other duties as assigned.

Experience and Skills Required:

  • Attention to detail with high degree of accuracy

  • Strong organizational skills and ability to multi-task

  • Ability to maintain confidentiality and discretion

  • Strong interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.

  • Proficient at Word and Excel

  • QuickBooks experience is a plus but not required

Want to join the Halter team?

To apply submit cover letter and resume to: Michelle Robles, Human Resources Manager. Compensation is $20-$25 per hour based upon qualifications and experience. This is a full-time (Monday-Friday) position which offers excellent benefits package including medical, dental and vision, generous PTO, retirement and more.

 

We are an equal opportunity employer and value diversity and inclusion and belonging at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Halter Ranch will make reasonable accommodations under applicable law for qualified individuals to enable them to perform the essential functions of the job, unless doing so would create an undue hardship for the Company.